Buildium Bank Reconciliation Out of Balance: What to Check

If your Buildium bank reconciliation is out of balance, it almost always comes from date/ending balance mismatch, missing or duplicated transactions, items posted to the wrong bank account, uncleared deposits/withdrawals, or changes made after the reconciliation. Check the statement period and ending balance first, then compare cleared items in Buildium to the bank statement line-by-line.

 

Key checks that fix most out-of-balance reconciliations

 

• Confirm the statement details: the statement end date and ending balance entered in Buildium must match the bank statement exactly. Even a 0.01 difference will break it.
• Make sure you are reconciling the correct bank account: verify the account name and last digits match the statement.
• Check the “cleared” status: in reconciliation, Buildium is matching what you mark as cleared to the statement. If something is on the statement but not cleared in Buildium, you will be off.
• Look for duplicates: common causes are importing the same bank feed twice, entering a manual check and also importing it, or recording a deposit twice.
• Look for missing transactions: a bank fee, interest, merchant refund, or ACH withdrawal often exists on the statement but was never entered in Buildium.
• Check for wrong dates: a transaction dated outside the statement period will not appear where you expect, even if it’s on the statement.
• Check for wrong amounts: one digit off on a check or deposit will keep you out of balance even if everything else is correct.
• Check for wrong bank account mapping: the transaction exists, but it was posted to a different bank account in Buildium.

 

If you “meet all requirements” and it is still out of balance

 

• Verify no edits happened after the last reconciliation: voided checks, edited deposits, changed GL accounts, or deleted transactions can throw off later reconciliations. Review recent changes around the statement period.
• Check for uncleared items from prior months: an old check still uncleared can be fine, but if you accidentally cleared it this month (or the bank cleared it earlier), it shifts the difference.
• Confirm opening balance is correct: if the very first reconciliation started with the wrong opening balance, every month can be “consistently wrong.” Compare Buildium register balance to the bank balance right before the statement period starts.
• Look for transfers recorded incorrectly: a transfer should reduce one bank account and increase the other by the same amount. If only one side exists, reconciliation will not match.
• Check undeposited funds vs. deposits: payments sitting in an “undeposited” holding area are not in the bank yet. Only match what actually hit the bank statement.

 

How to validate quickly (no guessing)

 

• Match line-by-line: take the bank statement and tick each item in Buildium as cleared only when you find the exact date and amount.
• Use the difference amount as a clue: if you are off by an exact check amount, that check is usually missing, duplicated, or cleared in the wrong month.
• Stop and fix the record: do not “force” reconciliation by clearing random items. Correct the transaction (amount, date, or account) or add the missing fee/interest entry.

 

When to contact Buildium support

 

• You cannot find where a transaction was changed or deleted, or the register balance does not tie out even after matching all statement lines.
• You suspect a historical opening balance issue and need guidance on the cleanest correction without breaking reports.